After the inception of PDF in the early 1990s, a new era started in which people were able to share the information easily. Moreover, it resulted in lower printing and also helped in archiving the documents. Many of the advantages of PDF are still alive but there are some challenges faced by companies. The productivity solution of PDF is getting expensive day by day. Hence, it is adding to the cost which was supposed to be eliminated by the PDF technology.
There are many reasons for this. The end-user needs time to adopt and implement the ideas. Usually, the licensing fee is very high and the PDF software may contain the solutions that are not required by your company. In this article, we have explained that how you can benefit your business by partnering with a technology company which will work with you to overcome the hindrances while implementing any PDF solution. It will help you to adopt the solution that will be in accordance with the needs of your business.
Reduce the cost
However, for an average person, the PDF may be an easy to use and free of cost tool with the help of which the users can share the documents easily. But when it comes to the business then the scenario is different. When you start implementing a PDF solution for your business across your enterprise then you may need to pay there. Along with the cost of features, if you also add the annual licensing fees then your budget can get upside down very quickly.
Keeping in view all the things mentioned above, you must choose the company that offers the starting price which you can afford easily and also provides straightforward and flexible licensing options. Choose that partner which provides the highest level of customer service so that you do need to face any difficulty in implementing the PDF solution.
The electronic signature technology is another source from which you can save the cost for your business. You can get this option from your PDF solution. About 51% of the documents are printed just to get a signature of someone. This cost contributes to the $27,000 that is spent per year on the document management system. So, half of the printing cost can be eliminated by using the eSignature capability.
Below we have listed some benefits that the organizations avail by creating, editing, signing and storing contract by using the PDF and eSigning solutions:
- Internal operations are modernized and business processes get accelerated
- The costs of paper, ink, toner, and machine maintenance reduces significantly
- The sharing and tracking of documents become easier
- The customers become satisfied with your services when you handle their data in a secure way
Speed up Your Business
The modern PDF editors are equipped with many useful features like eSigning and these PDF editors are available at low cost and simplified licensing. Hence, in low budget, the companies can use these PDF solutions for improving the efficiency and productivity of their work and for streamlining the workflows. This makes things easier for the IT team. Moreover, you can also generate PDF files from other file formats for getting the benefits of this file format. Such as if your files are in Excel format then by using Excel to PDF converter online, you can convert the files into PDF format.
The paper-based system is very hectic and consumes a lot of time. There was a time when the employees need to print the documents and then send them via slow mailing process for signing purposes. The signed document was then required to be scanned again but this entire hurdle is now being eliminated by using the PDF format and eSigning capability. The employees who used to struggle with outdated and inconsistent software across users can now create new collaborations, drive innovation, and increase productivity. When the time, money and energy is saved then the productivity and revenue increases. Hence, this results in benefiting the businesses.
Choose the right partner
No matter how efficient your PDF solution is, still it needs a lot of feeding and care after implementation. There must be a single point of contact between the company and the PDF provider so that you can get a streamlined process and a clear communication. Moreover, it will also result in quick responses if any issue occurs. There must be ongoing evaluations and tutorials in order to increase the efficiency across the organization. A right PDF solution will help you in increasing your productivity and reducing stress and frustration. So, the first step is to choose a good partner company that can implement the right PDF solution for you. The same PDF solution cannot work for all companies as every company has different needs so the requirements of the organization must be kept in mind while implementing any PDF solution.
Some good PDF editors
Nowadays there are many PDF solutions in the market that are reliable and affordable. You can use the free version or can also purchase the premium version depending on your needs. Some of these software programs are Classic PDF, Nitro PDF, and Libre Office, etc. These PDF tools do not only allow the editing of PDF files but are also equipped with many other features. Such as by using PPT to PDF converter of classic PDF, you can convert the PPT files into PDF. The conversion tools are very beneficial as most of the files are required to be converted into PDF format. We recommend you to convert the files into PDF before sharing as PDF is more secure as compared to other file formats. Moreover, the formatting of the PDF files also remains same, no matter on which device the file is opened.
Hence, by using these powerful tools, you can read, edit, view, convert, share and sign the PDF files.
So, download the good PDF editor that fulfills your requirements and let us know that how the PDF editor has helped you in achieving your goals. We hope that you have found this article helpful.
Nouman Awan is a digital marketing professional who is fascinated by the world of Digital Marketing. He currently works for Classic PDF Editor, a software suite well-known for its powerful yet free Online PDF to JPG converter.
Is Your PDF Editor Costing Your Business More Than You Think?